📁 Bank Statements folder
Statement & recon PDFs dropped per client — SharePoint /sites/Data/Data/
→
Statement cleanse
bank-statement-data-cleanse → MM_Label (####)_MM.DD.YY.pdf; -R recon files
→
Daily intake sweep
Confident-match gate vs Client Banking Info → ticks Statement Received per account
✓ Statements→
Classify & import
digits-statement-import + client-vendor-profiles; ambiguous lines → Transaction Review Queue
✓ Categorized→
Recon scan
Reconciliations/ -R.pdf inventory ties book to statement balances
✓ Reconciled
📁 Payroll Data folder
ADP / Paychex reports per client + pay date — SharePoint /sites/Data/Payroll/ (separate library)
→
Report upload check
One Payroll Recon row per expected pay date (semi-monthly 2, bi-weekly 2–3). All in → box ticks
✓ Payroll Reports→
Payroll AJE build
payroll-aje: per-client mapping profile → balanced JE, verified to bank drafts
→
Stage & push
Digits_JE_Entry.xlsx → digits-journal-entries → Connect API
✓ Payroll AJEs→
Other AJEs
Revenue/Gingr · Loan P&I (amortization splits) · Depreciation
✓ AJE boxes
Digits ledger
API-owned entries per entity (immune to UTRX reversion)
→
Firm Hub DB — Monthly Close board
One row per entity per month; Statement Recon sub-rows per bank account. Edited in the Close Command Center.
→
Period lock
Firm sign-off; no further posting
✓ Period Locked→
Client report package
parkhurst-financial-reports + supplement, sent to client
✓ Report Delivered